document-entreprise-strategie-domicilier-developpement-bordeaux-business

Homening your business, obligations and consequences

Domicile your business, an obligation when embarking on the entrepreneurial adventure. On the other hand, it is necessary to ask the right questions. Indeed, deciding to create your business is a journey that raises many questions: what services should I offer? Which customers should I touch? What steps do I need to put in place to create my structure? There is also the question of the domiciliation of the company’s registered office: which address should I enter? The address of his home if you do not have premises, if your activity does not require the opening of a dedicated room? The choice of a direct debit address should not be done at random. It must be the subject of a reflection according to many decision-making criteria, especially in terms of cost.

Domicile your business step by step

In order for a company to exist, it is more than necessary, essential that the latter has a domiciliation address. This address will be used to establish the registered office of the company, an address that it must be able to justify at any time. To make the choice of the best domiciliation,companies can easily find solutions on the internet. Indeed, they can consult all the domiciliations available in their city.

In order for the company to be registered, it must therefore present an address to the CFE, Centre de Formalités des Entreprises. This is a necessary step in obtaining the RCS number. On the other hand, it makes it possible to appear in the Directory of Trades (RM). Otherwise, registration will be refused.

For this domiciliation, the head of the company benefits from four possibilities. He can first register the registered office of his company at his home address. For this there is a condition. Indeed the company is either individual, in the context of an auto-entrepreneur for example. Or it is domiciled at the address of the Chairman and Chief Executive Officer only if it is a company, notified by the Registry. Therefore, the entrepreneur must have the agreement of the owner if he is a tenant. He may also notify the syndic of co-ownership. This is a necessary transparency so as not to have sanctions and at fault in the event of a complaint. In this case, the business manager cannot receive goods at home or customers.

The company can also establish its domicile with a domicile company, along with other companies, whether it is an individual company or a company. To do this, it must, when applying for registration with the RCS, present the domiciliation contract established with the domiciliary, namely the company that owns the premises. This contract must include the company name and the references of the registration of the company. This written contract must be valid for a minimum of three months and renewable. A business cannot be domiciled in a residential or mixed-use premises in this case. During her investiture in the premises, she must necessarily have access to a closed space. This condition exists for reasons of confidentiality in the context of exchanges, meetings or reception of customers.

When setting up a business, the manager may decide to set up the headquarters of his company in an incubator. These are spaces that are distributed by companies in creation. The latter take advantage of these places to rely on the advice and sharing of experience of professionals. The pooling of services and equipment allow these start-ups to benefit from attractive costs.

Finally, the most classic case is the domiciliation in own premises, dedicated to the activity of the company. The space is entirely dedicated to him. It can manage the flow of goods, visits and activity. However, before settling on his premises, he must inquire beforehand. It should be checked that no legislation or contractual provision precludes this.

domicile company choice solutions
To domicile your company it is necessary to respect certain rules

Offer premises when you are a domicile company

For some time, in large cities like Bordeaux where many companies come to settle. They develop their concept there. However, it is difficult to find clean premises to settle in. It is for this reason that domiciliation companies are experiencing good growth. Available at all rates, it is possible to find a direct debit easily. It can be done both in the city and on the outskirts, and this in all districts, more or less prestigious depending on the positioning of the company.

Thus, a company can see its headquarters located in the heart of the Golden Triangle of Bordeaux. This is the heart of the city. She can also choose a growing neighborhood like The Chartrons. For all companies that choose it, many services are available to them. They can take advantage of sending or scanning mail if the manager cannot travel to retrieve it.

They can also take advantage of the provision of meeting rooms to meet partners or prospects, and simplified support. For businesses, this is a practical solution. It is also easy, where registration for direct debit can now be done online in a few minutes. This solution is then far from the long administrative procedures that one encounters when renting a physical commercial lease. This also makes it possible to display oneself at prestigious addresses. It should be said that this is a significant point for the reputation of the brand.

On the side of domiciliation companies, in order to justify their legal ability to be a domiciliary, it is necessary that their activity be validated by a prefectural approval. This follows Ordinance No. 2009-104 of 30 January 2009 and Decree No. 2009-1695 of 30 December 2009. This approval has a duration of 6 years. It is renewable and issued by the Prefecture of the department corresponding to the place where the registered office of the domiciliation company is located.

On the other hand, a domiciliation company cannot be recognized as such if one of its partners or the director (holding at least 25% of its shares) is subject to a prohibition of commercial practice. The same applies if he is convicted of serious crimes (theft, crime, tax fraud, etc.), has had a prefectural approval withdrawn or has experienced a personal bankruptcy in the last five years.

As a domiciliary, the company has many obligations towards the domiciled company. In particular, it must offer him premises in accordance with his needs. It must prepare a file gathering all the legal documents justifying the identity of the manager and the place of his activity (if it is not done at the address of domiciliation). Finally, it must also report to the Registry of the Court, the Chamber of Commerce and Crafts, with the specificities of the contract, such as the expiry date for example. The follow-up of the departures of companies in these premises must be reported to the Tax Center and the collection bodies of the Social Security and this, on a quarterly basis.

As you will have understood, using a domiciliation company is a significant advantage for companies, especially in large cities. This is also interesting at the beginning of their activity, for budgetary reasons that are intended to be more advantageous than having its own premises. The facilities are already available. Therefore, the questions of charges do not arise. In addition, the process is extremely flexible. This then allows companies that request it to have a prestigious address. It is a question of undeniably bringing a certain added value for the reputation and credibility of the company.

Audrey KOZACZKA

Abonnez-vous à la Newsletter